Deutsche Bahn AG

The travel expenses app – digital service for employees

Employees of Deutsche Bahn can now settle their travel expenses using an app on their smartphone. The company is modernizing its travel expense system and creating an attractive alternative to the old process.

Christian S. is a project manager at Deutsche Bahn. Two or three times a week, he travels on company business to partner companies in Frankfurt, Stuttgart and Munich. This incurs costs: for journeys on the underground, overnight stays and business lunches. Getting these expenses reimbursed used to involve a laborious process of posting them with his employer. That's easier now, because Christian can submit his expenses using his smartphone. He enters all the data required into an app developed by Swiss Post Solutions in collaboration with Deutsche Bahn. He also captures his receipts with the smartphone, taps on “Send” and that's it, he's done his expenses.

Swiss Post Solutions processes all of the data from the travel expenses received and sends it to the human resources department at Deutsche Bahn on a daily basis. Because this is sensitive HR information, data protection is key, which is why all Swiss Post Solutions systems are ISO-certified. The data sent is not only secure, it is also of very high quality thanks to the jointly defined system specifications and a multi-stage review process.

With the app, we offer our employees a user-friendly, innovative service.

Oliver Hebold, Head of Project and Information Logistics, HR Service Center at Deutsche Bahn AG